#Omnifocus videos pro#
#Omnifocus videos mac#

Getting an early jump on the the next day lets me wake up and get to work that much faster. I also go into forecast mode every evening to look at the next day’s starting tasks. (Click “Show deferred items.”) Then you can click through the next several days and see what you’re up against. If you use start dates like me, turn this on. There is a setting in forecast mode that displays tasks with start dates in the future in addition to those with due dates.

#Omnifocus videos mac#

Now that it is on the Mac with OmniFocus 2, I like it even more. On Deck…Īs a result of the way that I aggressively use start dates, I find OmniFocus’s forecast mode essential. Use your due dates sparingly and make them count. Eventually you’ll start ignoring the alarms entirely and then you’ll miss a deadline on something that is important. Arbitrarily assigning due dates to tasks means that you’re going to be getting lots of alarms for missing due dates on tasks that really aren’t overdue. Did you know you can select multiple tasks (using the shift or command keys) and advance them this way in OmniFocus 2 on the Mac as well? With a little practice, you can get really fast at this.Ĭonversely, I rarely use due dates on tasks unless they truly are something with a deadline. I also like the new buttons that let me automatically advance tasks a day, a week, or a month. This is all wicked easy with the new ever-present inspector in OmniFocus 2 on the Mac. If something doesn’t belong on the list for that day or I don’t have time for it, I give the task a new start date sometime in the future that is more appropriate. I’ll then call my co-worker and completely freak her out about how organized I appear to be.Įvery morning, I go through my tasks for the day in OmniFocus 2 on my Mac. Three weeks from now, however, it will pop into existence in my morning OmniFocus review. In the interim period, it won’t show up on my list. For example, if I need to call a co-worker about the results of a sales meeting that isn’t going to happen for three weeks, I’ll give that task a start date in three weeks. Instead, I use start dates to push tasks out to a date where it makes more sense to see them. I don’t have time to look at all of the tasks on my list every day. The intelligent use of start dates is one of my most often used tricks to manage my large task list. Between those two tools, I just don’t fail to capture tasks. My two favorite OmniFocus capture mechanisms are the keyboard shortcut on OmniFocus 2 for the Mac and Siri on my iPhone. OmniFocus gets that and makes it dead simple for me to add tasks whether I’m on my iPhone, iPad or the Mac. When something occurs to me that I need to add to my list, I know that there’s a very short window of time before I’m going to get distracted or forget about it entirely. One of OmniFocus’s best features is the ability to quickly capture tasks. OmniFocus makes GTD implementation a snap. I still go back and read The Book every year or so. Then I read David Allen’s book and realized it was just an amazingly useful solution for a problem I was facing every day. When I first started hearing about GTD, my immediate reaction was that it was some sort of productivity cult. No matter where I am, I’m within easy reach of my OmniFocus lists. One of OmniFocus’s best features is the way the data syncs across all of its versions so easily. I use OmniFocus on the Mac, iPhone, and iPad. OmniFocus is an essential tool for me to hold it all together without going bonkers.

I’ve also got a family and plenty of other commitments. At night I’m a podcaster and technology writer.

Our thanks to OmniFocus 3 for sponsoring MacStories this week.Hi! My name is David Sparks and I’m a busy guy. We’re here to help you.ĭownload OmniFocus 3 today and accomplish more every day. And if you ever need help, contact our world-class support team via email – or even just call. Get the most out of OmniFocus by reading our ever-growing list of articles and customer stories on Inside OmniFocus.

#Omnifocus videos pro#

With the Pro version you can also set a special tag so that items always show up today.Įnhanced repeating tasks are easier than ever to set up – and they work with real-world examples such as the first weekday of the month.īatch editing, a feature we brought over from the Mac, lets you set due dates, tags, and other data for multiple tasks all at once.įlexible inspectors now allow you to show only the features you use, and reorder them so your favorites are where you want them. The Forecast view now shows your tasks and calendar events in order, so you can better see what’s coming up in your day and adjust if needed. Create tags for person, energy level, priority, location, and more. Tags – new in OmniFocus 3 – add a powerful organizing tool.